Dates for the December 2008 horse show are Dec. 6th and 7th.  1st show in 2009 is Jan 31st and Feb. 1st.  We are also on the calendar for the Dec. 2009 show.

Minutes of the TASHA Annual Members Meeting of October 5, 2008

After a period of socializing and brunch, the meeting was called to order at 2:20 by President Barbara Simpson.  She expressed her thanks to Buddy and Pam Hester for allowing the club to meet at their home.  She also expressed thanks to the Board of Directors for their work this past year.

Jean Huffstickler presented the budget for the 2008-2009 horse shows.  She indicated that last year we had a profit of $4400.  However, she called to the club’s attention that we had fewer expenses, than normal for the February 2008 show. (The judge’s services were donated, existing trophies and ribbons were used, and we had a very generous donor who committed $1000 to support last year’s February show.) Had the lowered expenses not come into play, the season’s profit would have been $1500-2000.

Barbe Smith has agreed to judge the February show for expenses only. Our judge for December will be Tammy Reiser.  We are looking for other breeds to participate and thus possibly share expenses.  Barbara has approached the Freisian club and is pursuing the possibility of their joining us.  Also, everyone that knows someone with a pony is asked to encourage them to come to the show for pony driving classes.

We need a volunteer coordinator as well as volunteers for our December show.  Anke Rogers will be our paddock master for part of the show.  There are still sessions that must be covered.  We also need gate people, ribbon presenters, and someone to hold down the TASHA table.  Ringmaster and Paddock Master are paid positions.  Marcie Fessler is our usual ringmaster. 

We discussed the lack of participation in the scholarship program.  The board had previously voted to discontinue the scholarship program due to lack of participation, and lack of sponsorship from a previous donor. 

Cathy Coleman who ran the program wrote a note encouraging the board to continue to sponsor youth activities.  This engendered a discussion of possible programs that could be sponsored by TASHA in lieu of the scholarship, such as attendence at a riding camp or some other such activity.  We also want to get the charter clubs with successful youth programs to let us know how they encourage participation.  The board will take all suggestions under advisement.  

Entries in the art contest will be open to more than just paper art…such as for example, photographs or sculpture. 

We need a Santa for the December show.

Options for a photographer were discussed.   Names mentioned were Don Stine.

We also want to improve show publicity.  It was suggested that this show could be a memorial to Ken McCain, the manager of Great Southwest, who passed away recently.

Corrine will send out requests for nominees to the TASHA Hall of Fame.  We currently have two nominees in hand, Sue Roby and Dorothy Dukes.

Elections were then held for the board.  There were three positions open.  The candidates elected to the board were Ann Bullard, Nancy Moreno, and Corrine Stith.  A meeting will be set up for the board to meet shortly to elect officers.

There being no further business, meeting was adjourned at 4:10PM.

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T A S H A Annual Meeting Agenda October 5, 2008 2 p.m Hosted by Singlefoot Farm

-Luncheon and fellowship
-Opening remarks
-Budget
-Enthusiasm
-Volunteers
-Scholarship
-Hall of Fame
-Art Contest
-Nominees for Board
-Vote
-Open discussion
-Closing remarks

*There will be a separate meeting of the Board to elect Board Officers.
New Officers will be Officers Elect until Dec. 1st at which time current Officers positions expire.
Officers Elect are encouraged to work with the current Officers during the interim.

Corrine Stith

Since our election for the board will be held at our annual meeting, the Board wanted to be sure that everyone understood the following:

1. Per the by-laws, a family membership has only 1 vote. The adult family members will need to decide between themselves who gets it.

2. I will have a membership list and will see that each family
only receives 1 ballot and that only members in good standing for the past year receive a ballot.

3. Robert's Rules of Order requires a person that is nominated be seconded. Thus far, additional nominees are Ann Bullard (nominated by May Klein) and Pam Hester (nominated by Pam Patterson).
Since I'm aware of these, I will second both of them unless they have someone else they would rather.

4. When we take nominations from the floor, there must be a nominator and a second. The person that nominates someone should know whether or not that person has agreed to serve.

5. Anyone who cannot attend the meeting may vote by giving a written proxy to another member. Must be written and signed.

Hopefully that covers all of the information you will need. Please RSVP to texasasha@gmail.com so that we can estimate how much food will be needed. We encourage everyone attending to bring a dish to pass. We also thank Pam Hester for volunteering her house for the meeting. Directions were sent out in a previous email.

If you have questions that have not been covered by one of my notes, please don't hesitate to let me know.

Thanks and looking forward to seeing you at the meeting, Corrine Stith cdstith60@att.net

From TASHA President Barbara Simpson:  
Dear TASHA Members:

I hope this message finds all of you well and relatively undamaged in the aftermath of Hurricane Ike.

A reminder that the TASHA Annual Meeting will be held on October 5, 2008, per an email sent to you previously.

Pam Hester has graciously agreed to host the meeting at her farm. The address is 8903 Miller Road, Magnolia, TX.

Here is a link to yahoo maps:

http://maps.yahoo.com/;_ylc=X3oDMTExNmIycG51BF9TAzI3MTYxNDkEc2VjA2ZwLWJ1dHRvbgRzbGsDbGluaw--#mvt=m&lat=30.193821&lon=-95.637227&zoom=16&q1=8903%20miller%20road%2C%20magnolia%2C%20tx

There will be a luncheon of hamburgers, hotdogs, and margaritas starting promptly at 2 p.m. You are invited to bring dishes and/or condiments to supplement the meal from desserts to paper plates and cups. The meeting will follow immediately after lunch.

Please RSVP to texasasha@gmail.com , telling us how many will be in your party so we can plan for the number of folks coming.

Due to loss of electricity and evacuations, we were not able to send the list of nominees for open board positions in the 20 days recommended by the by-laws prior to the annual meeting . The board has therefore voted to suspend the 20 day prior notification of nominees this year due to extenuating circumstances caused by Hurricane Ike.

There are three openings for Board of Directors. They are: Corrine Stith (1 year service expired), Elly Berman (1 year service expired), Jan Carroll (requested resignation to attend to her new baby).

Confirmed nominees for board to date are: Corrine Stith, Lee Ann Wolf, Nancy Moreno, Ann Bullard. We will accept write-ins by e-mail to be received by the day prior to the annual meeting and at the annual meeting.

Corrine Stith texasasha@gmail.com

NTASHA FALL CLASSIC HORSE SHOW

October is right around the corner, so don't hesitate to open it up and check out the class schedule.  Also, please pass this information onto anyone who might be interested in showing or just coming out to watch.

If you have any questions please call me or Brent Cowan - our numbers are in the premium book.  We look forward to seeing everyone October 11-12 in the Las Colinas Equestrian Center in Irving, Texas.

Thank you, Meg  North Texas American Saddlebred Horse Association  http://www.texassaddlebreds.com/NTASHA/

Minutes of the TASHA Board of Directors Meeting of 2/21/08

Present: Elly Berman, Barbara Simpson, Bill Marple (by phone), Corrine Stith, Judy Jordan, Jean Huffstickler

Minutes of the last meeting were approved via email. Minutes will continue to be distributed via Email to the board and will be considered approved if no corrections are received.

Jean Huffstickler provided a detailed analysis of the financials of the February show. While the show realized a net profit of $3087 this year, one should keep in mind that the services of the judge were donated, no hotel was required, and sufficient ribbons existed in those already on hand so as not to constitute an expense. These expenses would typically amount to $2200 in a normal year, leaving a balance if approximately $888. One should also note that a $1000 sponsorship was received, further benefiting the show and that money could not be counted on in future years. Thus, if this were a normal year, the show would have shown a loss. For board members not present, if you will request a breakdown from me, I will send you hard copies of the information.

Our 2008-2009 season shows will occur on the first full weekend in December for the Holiday show and the weekend of January 31st if that show will continue. We will probably need a full set of ribbons for both shows. Marianne Rader will most likely continue to order and coordinate the trophies. As yet, we have been unable to locate a volunteer for ribbon coordinator, but Barbara is pursuing someone.

We would like to expand our membership and participation in the shows and to this end, should plan to send premium books or notices that the books are online to stables in Mississippi, Louisiana, Oklahoma. The February show drew a barn from Mississippi and they were very happy to attend the show. We are also looking for other ideas to expand membership and would encourage all of the board members to produce ideas to that end. Corrine will continue as publicity chair and will see that periodicals such as the Katy Times newspaper and other local publications receive information. Ann Bullard will be asked to assist. It was suggested that we contact the restaurants on Mason and Fry Roads to talk about sponsorships and possible in-kind donations.

We are also looking for someone to partner with for the February horse show. This did not work out last year with the flat shod walking horse folks. Ellie will contact Linda Graham to see if the Andalusian/Lusitano group is interested.

Relative to the scholarship, we had only 2 applicants this year. We need to consider whether to discontinue it. Corrine will send out an email to the board requesting a vote as to whether to discontinue the scholarship.

Corrine will also send out a reminder to the membership reminding them that Hall of Fame nominations will be due by October 2008 and to start thinking about who might be candidates. An actual request will be sent about Sept 1. Candidates whose names were submitted last year but were not inducted have their nominations on file and these will not need to be resubmitted. We will need to decide when to make the Hall of Fame presentation, since it will not be our year to host the banquet.

A member asked whether we could establish a Hall of Fame for horses. Since there are no criteria for same, this idea is tabled for the time being.

Bill Marple suggested that we might establish a special award for the barn having the highest number of high point awards, one each for performance and for academy. Because of the discrepancies in the number of horses among the various barns, it was decided that we would not go forward with this idea at this time.

There was discussion about the presentation of USEF awards at our awards banquet. This has never been done before. Should this be included? Corrine will send a note to the Board asking whether this is appropriate.

Relative to our web site, it was decided that we will accept links that are horse-related only if the linked-to site will also provide a link to our web site. Links must be horse related and must be reciprocal.

Barbara will follow up on the award made to Koren Mercer, as nothing has been received to replace the broken award. Jean noted that every year we write a sponsorship check to NTASHA and they write one to us, each for $100. She will contact Sandee Razminas to suggest that we stop doing this since it is only exchanging like money and really has no actual cash value.

It was noted that Ken McCain (sp?) of Great Southwest passed away. It was moved, seconded, and carried that TASHA donate $200 to the memorial scholarship fund being established in his name.

There being no further business, meeting adjourned at 8:05.

Respectfully submitted, Corrine Stith, Secretary

Minutes of the TASHA Board of Directors Meeting of 1/7/08

Present: Elly Berman, Barbara Simpson, Bill Marple (by phone), Ada Perwein, Corrine Stith, Judy Jordan, Jean Huffstickler, Jan Carroll, Dan Flowers

Moved by Jean Huffstickler, seconded by Ada Perwein that meeting be called to order. Motion carried.

Minutes of the last meeting were approved as amended via email. Minutes will continue to be distributed via E mail to the board and will be considered approved if no corrections are received.

Azurdee Smuts cannot continue as volunteer coordinator. Ada Perwein has volunteered to do this task.

High point rules have been amended for clarification. The first paragraph amended to read: To be eligible to receive high point awards, entrants must become members of TASHA for the determining show season.

The last paragraph amended to prefix it with the statement With the exception of academy, …

Corrine will check with Ann to see if she will help with membership book.

Ann Bullard will serve as club historian with assistance from Linda Landman.

Hall of Fame: Barbara proposed criteria based on existing ASHA criteria. Board will return comments and suggestions to Barbara and the criteria will be finalized and sent to members for nominations. Nominations due back by 1/24.

February Horse Show: The host hotel will be Drury Inn (confirmed). Sponsors needed and a request will be sent via snail mail and email. The crafts person is confirmed. Gail Frazier will be checked by Corrine. Corrine will also check on a tent for her. Jim Wright – photographer -- is confirmed. Barbara Simpson will check on Philip Minaar as it is believed that he has moved.

Sherry Frankel, May Chadick and Nona Kelly are doing the awards dinner and casino night. A live auction is also planned. Cost will be about $35 person.

Nancy Kanive will order ribbons and back numbers (if needed). However, presenters are needed as well as a new chairman for ribbons going forward.

Mary Ann Rader is ordering the high point plaques. Judy Jordan will handle hospitality.

Barbara will pursue getting an EMT. We need to fill the paddock master position… this job and ringmaster are paid positions.

We have a vendor who wants to exhibit. If she does, the cost will be $40 or $50.

There being no further business, motion to adjourn by Judy, seconded by Jan and carried. Meeting adjourned at 8:10. Respectfully submitted, Corrine Stith, Secretary