Minutes of the TASHA Board of Directors Meeting of 12/10/07

 

Present: Elly Berman, Barbara Simpson, Bill Marple (by phone), Ada Perwein, Corrine Stith, Judy Jordan, Jean Huffstickler

 

Election of Officers: The Board elected the following officers from among its membership:

 

 

Report of the RunOff Election for 8th Board Seat:  Corrine reported that Jan Carroll had been elected to the 8th Board seat.  Ann Bullard will be asked to serve as Publicity Secretary for the club and will also serve as an alternate Board member. Corrine will contact her.

 

Board Member Terms: According to the By-Laws, since this is the initial year for the 9-member board, the Board members will draw for terms of office, either 1, 2, or 3 years. The results are as follows:

 

 

Our UPHA Trainer representative is Dan Flowers.

 

February Show: The February show will be held on Feb. 2 and 3 at Great Southwest Equestrian Center. The area trainers have been asked to submit three names each to be asked to judge. Rusty Colvard’s name appeared on the majority of the lists and Jean indicated that Rusty would be happy to judge the show. Rusty has generously donated his fee back to TASHA, for which we thank him. Motion made and seconded to ask Rusty to be our judge and motion carried.

 

Barbara Simpson and Jan Carroll have volunteered to co-chair the horse show. Sherry Frankel, May Chadick, and Nona Kelly have volunteered to organize the awards banquet. Show Secretary will be Janie Hamilton. Janie will also do the Premium Book. Gail Frazier will serve as organist (Pam Hester will confirm), Marcie Fessler will be asked to serve as ringmaster (Melissa Cole will confirm), Jim Wright will be asked to be official show photographer (Corrine Stith will confirm), and Melissa Cole will serve as announcer.  Nancy Wiseman has volunteered to decorate center ring. Philip Minaar will be asked to serve as show farrier (Barbara Simpson will confirm). Barbara will also check to determine whether we can share an EMT, or will look for EMT for show.

 

Azurdee Smuts will serve as volunteer coordinator. Nancy Kanive will be asked to serve as ribbon person (Corrine will confirm), Lee Ann Crain will be asked whether she wants to do the craft booth (Corrine will confirm).  Marianne Rader will do the high point trophies and also the show trophies. Pam Hester will be asked whether she will do the membership book together with Ann Bullard (Barbara will confirm).

 

Corrine will put out email blast ‘Save the Date’.  Bill suggested that we have a theme, such as Love your Horse (for Valentine’s Day).

 

Sponsorships are needed. Jean will send out sponsorship request letters. Bill Marple will sponsor a $200 AOT Country Pleasure award.

 

Other Business: Moved that flowers be sent to Ann Bullard who is recovering from knee surgery. Motion carried.  Move that recognition and token of appreciation be given to Laurie Levins for her work on the web site. Motion carried.  Past officers and board members will also be recognized at the Awards Banquet.

 

There being no further business, meeting adjourned at 8:40.

 

Respectfully submitted, Corrine Stith, Secretary

 

 

TASHA Meeting Minutes – January 14, 2007


Attendees: Elly Berman, Ann Bullard, Steve Chadick, Sandy Currier, Gerda Epping, Pam Hester, Jean Huffstickler, Milo Jones, May Chaddick, Laurie Levins, Ron Mahle, Koren Mercer, Ed and Ada Perwien, Christy Randel, Julie Size, Corrine Stith, Ashley Whitehurst

Notes: The meeting started at 4:20pm at Harris County Smokehouse.

All officials have been hired for the February show. You can check the official names on the TASHA web site, www.texasasha.org , Show Information Page, in the Premium book.

Jean gave a review of the profit and loss statement and budget. The December show was financially successful, but final profit / loss will not be known until after the February show.

There is another paid event going on in the main arena at the same time as our February horse show. World-renowned trainer and RFD-TV personality Clinton Anderson is hosting a Wahl Walkabout Tour - a two day learning packed equine extravaganza.

o Class Awards – The championship classes will receive a silver engraved picture frame. Juvenile qualifying classes will receive a neck medal and goat hair face brush; adults will receive a 20 can cooler. Awards have been ordered.
o Sponsorships – About $625 is still needed in sponsorships
o Membership - Only 2 barns have submitted their memberships. Many juveniles signed up for a $10 one day membership, while a juvenile membership only costs $15. Trainers are encouraged to let their riders know about the benefits of Juvenile membership. One day memberships will now be $15. Those that signed up at the December show may pay the extra $5 for a full Juvenile membership.
o Youth Scholarship - There are new requirements for the scholarship. The details are explained on the Forms or Youth pages of the web site, http://www.texasasha.org/TashaYouthInformation.htm . There were only two entries for the 2005-2006 scholarship. An unbiased English graduate student will judge the essays. We could use a sponsor this year for part of the scholarship ($1000). Donating a saddle was also suggested.
o Premium Book – Copies were mailed out already, most people have received them. Copies were only mailed to those individuals / barns that had a show bill at the December show. If you did not receive a copy, it is published on the web site, under Show Information, http://www.texasasha.org/TashaShowInformation.htm .
o Hospitality Room - Breakfast snacks are allowed, but other food is pending agreement with Great Southwest concessions. Drinks will be provided as usual.
o Publicist / Media Coordination - The December show was well publicized before and after the show with articles in AAA, Saddle Horse Report, National Horseman, Katy times and others.
o Vendor Coordination - We are scouting out a better location for vendors; may be moving to Barn A.
o TASHA Booth - Would like to move to a different location than the location at the December show. Hopefully at the location mentioned above. We still need volunteers. Please contact Barbara Simpson (barbsmpsn@hotmail.com ) or Bettie Morey (bmorey1@houston.rr.com ) if interested. Leftover sponsor T-shirts and TASHA merchandise will be sold.
o Welcome Baskets - They are being handled by Chris Hallman
o Champion and Saddle & Bridle Awards: The awards have been ordered. The S&B Five Gaited class is no longer being offered.
o Volunteers - The previous chair person, Viktoria Hanson has moved. Bettie Morey has been assisting. We especially need volunteers for the TASHA Booth. Bluebonnet will handle volunteers for the gate keepers; Lone Star will handle the 2nd-6th ribbon presenters, Hospitality Room, and Craft Table and provided 1 person for the TASHA Booth; Winning Ways will handle the first place presenters.
o Ribbons - Ribbons have been ordered from Hodges.
o Youth Activities - The December activity was so popular that it will be repeated at the February show. This involved painting ceramic horses.
o Center Ring - The decorations are being handled by Sandy Reed.
o Judge Host - The judge will be renting his own car, so will not need to be picked up from the airport. He will need lunch both days

The meeting adjourned at approximately 5:30pm.

Motions Passed:
One day TASHA memberships will cost $15

Action Items:

• May – provide volunteers for 1st place presenters and 1 volunteer for the TASHA booth
• Sandy C. - provide volunteers for gate keepers and 1 volunteer for the TASHA booth
• Pam – Call GSWEC to see if we can move the booths to a better location
• May – Call ASHA to see if the ASHA booth and/or information is available, and coordinate setup.

Upcoming Events:

• TASHA Winter Classic Show (February 3-4), Great Southwest Equestrian Center, Katy, TX
• 2006 Texas State Highpoint Awards on February 10th at 7pm at the Hilton Garden Inn, 705 Central Expressway, Allen, TX, 214-547-1700
• The 2007 Big D Charity Horse Show Silent and Live Auction and Fish Fry on February 11th from 1-4pm at Milligan Stables in Plano, TX
• The next TASHA meeting will be held on Sunday, February 25th at 4PM, location to be determined.